📌 Why Email Etiquette Matters for Freshers

In India, thousands of candidates send resumes daily, but HR managers ignore most of them because the emails are poorly written. A clear, professional, and polite email can double your chances of getting noticed.

📝 How to Write an Email to HR (Step by Step)

Subject Line: Keep it clear and specific.
Example: Application for Marketing Executive – Fresher

Greeting: Address politely.
Example: Dear [HR’s Name] / Dear Hiring Manager

Introduction: Who you are + what you’re applying for.

Body: Mention your skills, degree, and why you’re interested.

Closing: Thank them and attach your resume.

Signature: Full name, phone number, LinkedIn link.

📧 Sample Email Formats for Freshers

1. General Job Application Email

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Subject: Application for Data Analyst Role – Fresher Dear [HR Manager’s Name], I am writing to apply for the position of Data Analyst at [Company Name]. I recently completed my B.Sc in Mathematics and have strong skills in MS Excel, SQL, and Power BI. I am eager to begin my career with [Company Name] and believe my analytical mindset makes me a strong fit for this role. Please find my resume attached for your review. Thank you for your time and consideration. Best Regards,   [Your Name]   Phone: +91-XXXXXXXXXX   LinkedIn: linkedin.com/in/yourname

2. Internship Request Email

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Subject: Application for Digital Marketing Internship – Fresher Dear [Hiring Manager], I am a final-year BBA student from [College Name] and I am keen to pursue an internship in Digital Marketing at [Company Name]. I have completed a Google Digital Marketing Certificate and can assist with SEO, content creation, and social media campaigns. I would be grateful if you could consider my application. My resume is attached for your kind perusal. Regards,   [Your Name]   Phone: +91-XXXXXXXXXX

3. Follow-Up Email After No Response

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Subject: Follow-Up on Application for HR Assistant Role Dear [HR Name], I hope this email finds you well. I applied for the HR Assistant position on [Date] and wanted to kindly follow up regarding the status of my application. I am very enthusiastic about joining [Company Name] and contributing my skills. Please let me know if any additional information is required. Thank you for your time. Best Regards,   [Your Name]  

✅ Quick Tips for Freshers

Always send your resume in PDF format

Keep the email short (150–200 words)

Use a professional email ID (firstname.lastname@gmail.com)

Avoid slang, emojis, and casual tone

Check spelling & grammar before sending

🔎 Final Words

Writing the right email to HR is your first step toward getting interview calls. Be polite, clear, and professional — and you’ll already be ahead of most freshers.

👉 Upload your resume on JobinIndia.in to connect with verified employers and apply to fresher jobs today!